Vacature Executive Secretary

About Pharming
Pharming Group N.V. (Nasdaq: PHAR/Euronext Amsterdam: PHARM) is a global biopharmaceutical company dedicated to transforming the lives of patients with rare, debilitating, and life-threatening diseases. Pharming is commercializing and developing an innovative portfolio of protein replacement therapies and precision medicines, including small molecules, biologics, and gene therapies that are in early to late-stage development. Pharming is headquartered in Leiden, Netherlands, and has employees around the globe who serve patients in over 30 markets in North America, Europe, the Middle East, Africa, and Asia Pacific.

About the role:

The Executive Secretary supports one or more members of the Executive Committee, and administers, executes, and monitors corporate activities and affairs to ensure both efficient and effective execution of the various administative processes at corporate level. He/she also prepares, reports and follows-up the meetings of the Executive Committee in alignment with the Company Secretary.

Support Chief(s)

• Takes care of agenda/planning
• Organizes travel planning and arrangements
• Coordinates and monitors flow of documents
• Support Executive Committee
• Organizes and prepares meetings (ExCo/PMO/Strategy/offsites)
• Prepares, monitors and updates the annual Calendar; he/she collects required input
• Drafts agenda; collects documents, performs research if necessary
• Uploads documents to DiliTtrust for pre-read by ExCo
• Takes minutes
• Prepares, monitors and updates Rolling Action Lists
• All above in in order to ensure efficient and effective execution of the various administrative processes at corporate level, enabling the company secretary to focus on
  corporate governance advice

Organization AGM/EGM

• Organizes and prepares shareholders' meeting in collaboration with Investor Relations team Legal
• Maintains and controls up-to-datedness of the corporate record of all Powers of and proxies issued by Dutch Pharming entities;
• idem for registrations of all Dutch Pharming entities with the Dutch Trade Register
• Participate in ad hoc corporate projects

Legal

• Maintains and controls up-to-datedness of the corporate record of all Powers of Attorney and proxies issued by Dutch Pharming entities;
• idem for registrations of all Dutch Pharming entities with the Dutch Trade Register
• Participate in ad hoc corporate projects
  

Knowledge:

• Education: Bachelor or Masters' in Executive Office Management, Business Administration or other related fields.
• High proficiency in MS Office programs
• Basic corporate governance related knowledge/good understanding of the statutory role and functioning of boards of (preferably: listed) companies
• Fluent in Dutch/English (verbal and written)

Experience :

• Min. 5 years relevant working experience in a similar role
• International working experience is a plus

What you'll get in return
We offer you a permanent position (starting with a one-year contract), with an excellent remuneration scheme, including:

• A highly competitive salary
• 8.33% holiday allowance (for NL)
• A minimum of 30 vacation days
• An excellent pension plan
• Commuting allowance

You will also join our Learning & Development program, which can offer a tailor made development plan, based on your personal and professional needs.

Functie:	executive secretary
Startdatum:	01-11-2023
Ervaring:	Ervaren
Educatielevel:	HBO
Contracttype:	Vast
Salaris:	onbekend – onbekend
Uren per week:	1 – 40

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